How to Manage MC Reimbursable Packages and Payment Statements

MC reimbursable packages help you manage subcontractor costs under MC contracts and generate separate payment statements. Use this process when adding reimbursable packages and processing claims from subcontractors.

Before you start:

• Ensure your parent MC contract is already set up in Mastt
• Have subcontractor details and package information ready
• Confirm you have the reimbursable package PDF if uploading

Steps

Add an MC reimbursable package

1. Navigate to Add Contract and select MCC Reimbursable Package
2. Enter package details (e.g., "Hydraulic Contractor")
3. Select the relevant Parent MC Contract from the dropdown
4. Add line items for the package:
   • Trade reimbursable lump sum (or specific trade types)
   • Enter package amount
5. Fill in contractor roles and representatives if needed
6. Alternative: Drag and drop the trade package reimbursable PDF - Mastt will populate details automatically
7. Click Add to save the package

Process MC reimbursable claims

1. Create a new MC Reimbursable Claim
2. Select the reimbursable contracts to include in this claim
3. Enter claimed amounts for each contract
4. For disputed amounts:
   • Use Submitted column for claimed amount
   • Use Approved column for approved amount
   • Add comments explaining differences
5. Fill in payment reference numbers and dates
6. Click Add to save the claim

Generate payment statements

For separate reimbursable statements:

1. Navigate to Group by Reimbursable view
2. Find your reimbursable claim
3. Click the three dots menu next to the claim
4. Select MC Reimbursable Payment Statement
5. Review the generated statement - subcontractor costs appear in Section B-I

For combined statements (MC work + reimbursables):

1. Associate the reimbursable claim with the MC's main claim
2. Generate a Combined Payment Statement
3. Review the statement - includes both MC costs (work fee, management fee) and reimbursable costs in Sections A through G

Result: You'll have professional payment statements that separate reimbursable costs appropriately, making administration easier when reimbursables are paid from different purchase orders or trusts.

When to use each statement type:

• Separate statements: When reimbursables are paid from different purchase orders or trust accounts
• Combined statements: When you need a single statement covering both MC work and reimbursables