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How to Manage MC Reimbursable Packages and Payment Statements

Complete workflow for managing MC reimbursable packages, processing claims, and generating payment statements in Mastt

MC reimbursable packages allow you to manage subcontractor costs under MC agreements. Use this workflow to add reimbursable packages, process claims from subcontractors and generate payment statements. 

Before You Start

  • Your parent MC contract is already set up in Mastt
  • You have subcontractor details and package information ready
  • You have the reimbursable package PDF if you plan to upload one

 

Add an MC Reimbursable Package

  1. Go to Add Contract.
  2. Select MCC Reimbursable Package.
  3. Enter the package name (for example, "Hydraulic Contractor").
  4. Select the relevant Parent MC Contract from the dropdown.
  5. Enter the line items for the package, such as trade reimbursable lump sum or specific trade types.
  6. Enter the package amount.
  7. Enter contractor roles and representatives if applicable.
  8. Click Add to save the package.

You can drag and drop a trade package reimbursable PDF into Mastt. Mastt will populate the package details automatically. 

Process MC Reimbursable Claims

  1. Click Add Payment and select MC Reimbursable Claim.
  2. Select the reimbursable contracts to include in the claim.
  3. Enter the claimed amounts for each contract.
  4. Check the Submitted and Approved columns for any differences between the claimed and approved amounts.
  5. Enter comments to explain any differences between submitted and approved amounts.
  6. Enter payment reference numbers and dates.
  7. Click Add to save the claim.

Use the Submitted column for the amount the subcontractor claims and the Approved column for the amount you approve.

Generate Payment Statements

You can generate two types of payment statements: separate reimbursable statements or combined statements that include both MC work and reimbursable costs.

Generate a Separate Reimbursable Statement

Use a separate statement when reimbursable costs are paid from a different purchase order or trust account.

  1. Go to the Group by Reimbursable view.
  2. Select the reimbursable claim.
  3. Click the three-dot menu next to the claim.
  4. Select MC Reimbursable Payment Statement.
  5. Check the generated statement — subcontractor costs appear in Section B-I.

Generate a Combined Statement

Use a combined statement when you need a single statement that covers both MC work costs and reimbursable costs.

  1. Associate the reimbursable claim with the MC main claim.
  2. Select Combined Payment Statement.
  3. Check the generated statement — MC costs (work fee, management fee) and reimbursable costs appear in Sections A through G.

Need Help?

Contact Mastt Support for additional assistance with MC reimbursable packages and payment statements.