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How to Use AI Pre-fill for Contracts and Payments

Complete guide to AI document processing for construction contract and payment management.

Mastt's AI pre-fill features automatically extract key information from your PDF documents, eliminating manual data entry for contracts and payments. Use these tools to save time and reduce errors when processing construction documents.

Before you start:

  • Ensure your documents are in PDF format
  • Use clear, high-quality scans for best results
  • Remove password protection from PDFs

Steps

Upload and process documents with AI

  1. Log into your Mastt account and select your project
  2. Navigate to Cost Module and click either Contracts or Payments
  3. Click Add Contract or Add Payment (top left) 
  4. Click Auto-fill from PDF to open the document picker
  5. Drag and drop your PDF document into the field or select file from your device
  6. Upload your document - the AI begins analysing immediately

For contracts: manage roles and settings

  1. Click Roles to review AI-extracted roles from your uploaded document
  2. Review the pre-filled roles (client, consultant, project manager)
  3. Select appropriate roles or adjust manually if needed
  4. Navigate to the Setup and Configuration section
  5. Customise your Contract's Payment Clause settings
  6. Review and select the appropriate Security of Payment Act Jurisdiction (Australian Contracts Only)
  7. Set the tax percentage for your project
  8. Verify Contract Standard field is populated and correct

Ensure the Contract Standard field is populated. Roles won't display properly if this field is blank.

Assign contract to budget and verify milestones

  1. Check if the contract was automatically assigned to a budget based on the uploaded document
  2. If not automatically assigned, manually select the appropriate budget from the dropdown
  3. Review each milestone to ensure they're assigned correctly to the budget
  4. To reassign milestones to different budgets (creating a Multi Budget Contract), click on each milestone and select the appropriate budget
  5. Double-check all budget assignments are correct for both the contract and individual milestones
  6. Click Add (blue button, bottom right) to complete contract creation

For payments: review extracted data

Fields with purple backgrounds contain AI-extracted data. Always review these carefully before finalising.

  1. Check all fields with purple backgrounds
  2. Verify payment amount, date, and contract references
  3. Review any other details the AI extracted from your invoice
  4. Edit any fields that need correction by clicking directly on them
  5. Update payment status from Draft using the dropdown if required
  6. Click Add (blue button, bottom right) to complete the payment process

Troubleshooting

  • Problem: AI fails to extract information Solution: Ensure PDF isn't password-protected or encrypted

  • Problem: Incorrect data extraction Solution: Manually correct errors before adding to project

  • Problem: Roles not displaying Solution: Verify Contract Standard field is populated

Pro tips

  • Standardise invoice formats to improve AI recognition accuracy
  • Always double-check AI-extracted information before finalising
  • Use clear, high-quality PDFs for optimal results