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How to Use AI Pre-fill for Contracts and Payments

Complete guide to AI document processing for construction contract and payment management.

Mastt's AI pre-fill features automatically extract key information from your PDF documents, eliminating manual data entry for contracts and payments. Use these tools to save time and reduce errors when processing construction documents.

Before You Start:

  • Ensure your documents are in PDF format
  • Use clear, high-quality scans for best results
  • Remove password protection from PDFs

Using AI Pre-fill

Upload and process documents with AI

  1. Log into your Mastt account and select your project
  2. Navigate to Cost Module and click either Contracts or Payments
  3. Click Add Contract or Add Payment (top left) 
  4. Click Upload File to select your document or drag and drop your PDF into the field.

For Contracts: Manage Roles and Settings

  1. Click Roles to review AI-extracted roles from your uploaded document
  2. Review the pre-filled roles (client, consultant, project manager)
  3. Select appropriate roles or adjust manually if needed
  4. Navigate to the Setup and Configuration section
  5. Customise your Contract's Payment Clause settings
  6. Review and select the appropriate Security of Payment Act Jurisdiction (Australian Contracts Only)
  7. Set the tax percentage for your project
  8. Verify Contract Standard field is populated and correct

Ensure the Contract Standard field is populated. Roles won't display properly if this field is blank.

Assign Contract to Budget and Verify Milestones

  1. Check if the contract was automatically assigned to a budget based on the uploaded document
  2. If not automatically assigned, manually select the appropriate budget from the dropdown
  3. Review each milestone to ensure it is assigned correctly to the budget
  4. To reassign milestones to different budgets (creating a Multi Budget Contract), click on each milestone and select the appropriate budget
  5. Double-check all budget assignments are correct for both the contract and individual milestones
  6. Click Add (blue button, bottom right) to complete contract creation

For Payments: Review Extracted Data

  1. Check all fields with purple backgrounds
  2. Verify payment amount, date, and contract references
  3. Review any other details the AI extracted from your invoice
  4. Edit any fields that need correction by clicking directly on them
  5. Update payment status using the dropdown
  6. Click Add (blue button, bottom right) to complete the payment process

Fields with purple backgrounds contain AI-extracted data. Always review these carefully before finalising.

 Troubleshooting & FAQ

Q: What if the AI fails to extract information from my document?

Ensure your PDF isn't password-protected or encrypted. Try using a higher-quality scan if the document is unclear.

Q: What if the AI extracted incorrect data?

Manually correct any errors by clicking directly on the fields before adding to your project. Purple background fields are editable.

Need Help?

Contact Mastt Support for additional assistance with contract and payment management.