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      Overview: Program Schedule

      Group 1652 Overview of Program Schedule

       

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      What is the purpose or value?

      This will give you a centralised report by getting all the important milestones and data in one place. Don't wait until the end of the month to receive milestone updates; the program will be transparent and visible at all times. Gain insight into the activities and milestones of the previous month, as well as what is planned for the upcoming months or quarter. This will help you effectively prepare and identify opportunities to contribute value to the program.
      Identify milestones and project interdependencies to deconflict or make valuable programmatic decisions. Save time when preparing reports!

      Program-wide slip/gain to generate lessons learned about key milestones or dates to inform future project decisions.


      Useful Tools:

      Filter the Program Schedule by Project, POC, Phase, Year Range, and Milestone.
      See Milestones from a template only 
      Toggle on or off Monthly View
      Show or Hide Chart
      This allows you to extract the Program Schedule data in an Excel format quickly.

      Backward and Forward

      Switch between current, previous, and upcoming fiscal years (FY) easily.
      Program Schedule Chart legend
      • Completed: shows as a solid green square with a white tick
      • In Progress: shows as a solid light blue square with no tick
      • Not Started: shows as a white square with blue outline
      • Slip: Days behind the Baseline
      • Gain: Days Ahead of Baseline
      • Key Milestone: Marks an important milestone in the project timeline 
      Multiple Milestone
      The +1 icon will be visible if several milestones happen in the same month.
      Program Schedule Table
      It gives you the ability to keep track of the Project, Point of Contract, Phase, and Last Updated date.

      You can use them to see if the data you're looking at is up to date, and if it isn't, you can easily contact the POC to request an update.


      Utilise the Program Schedule by following these easy steps:


      How to access the Program Schedule

      Within the Program Dashboard, go to the Hamburger Menu and select Schedule. 


      How to Filter the Program Schedule

      Filter 1:

      When you filter your preferred month, all of those milestones will float to the top, and you can hover over them to see where they are.
      We can use the bar chart above, which will tell us how many milestones are planned for completion in that month.

      Filter milestones up and down, and we can see the slippage back to their baseline

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      Filter 2:

      Step 1: Within the Program Schedule page, choose 'Filter' to show the filter menu.



      Step 2: When the Filter menu appears, you can begin filtering the Project, Point of Contact, Phase, Year Range, and Milestone. 

      You can also filter multiple milestones based on your preferences. 
      Remove the filter by clicking the 'Clear' button.
       

      To save, click the Filter button at the bottom of the filter menu.

      You can easily remove the filter by clicking on the "CLEAR" button.

       

      Other actions:

      Show Templated Only

      ON OFF

       

      Monthly View

      ON OFF

      Show Chart

      ON OFF

      Backward and Forward

      PREVIOUS FY NEXT FY
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      Download Excel

      This feature enables you to efficiently extract the data from the Program Schedule and save it in an Excel format.

      Step 1: Click Download Excel.


      Step 2:       Open the downloaded Program Schedule Report:
      Navigate to different tabs to view the Racehorse, Grid, and All summary reports.