Learn how to add, edit, and delete both Direct and Reimbursable Payments in Mastt.
Things to note when Creating Payments
Contracts
Draft/Pending Contracts: Contracts with the Status of 'Draft or Pending', will not be shown in the Payments drop-down menu. Additionally, for part-approved contracts, all milestones with the status ‘Pending’ will not appear in the payment. Payments can only be added to contracts with an 'Approved’ status.
Variations
Adding a payment against Variations: You can only make a payment against an Approved Contract or an In Principle/Approved Variation. Any Contracts, Contract Milestones, or Variations that are not In Principle or Approved will not be shown on the Payments form.
Adding a Payment
Step 1 - Navigating to the Payment Page: In your Project, click the Hamburger Menu (
) on the left-hand side, navigate to the $ Cost Module and then select Payments.
Step 2 - Adding a Payment: Click + Add Payment, and the Payment Form will appear for you to fill in.
TIP: You can also add Payments using the + Add shortcut located on the Overall Page.
Payment Form
Step 3 - Add Payment Form: Payment Information
| Label | Input |
| Payment Information | |
| Title | E.g. Payment 001 |
| Date Received | E.g. 30/01/2024 |
| Payment Month | E.g. 02/2024 |
| Payment Reference | E.g. Ref 001 |
| Status | Select from the drop-down menu |
| Date Approved | E.g. 30/01/2024 |
| Cash Flow Month | E.g. 01/2024 |
| Invoice No. | E.g. Invoice 001 |
NOTE: If the payment status is:
Approved - a Date Approved field will appear.
Paid - you are required to populate the Cash Flow Month.
Cash Flow Month is the month that the payment is paid, or when this is unknown it is generally assumed to be the month following the payment month.
IMPORTANT: Put in the Payment Month. If the payment period is not from the first day to the last day of the month, you are able to add exact dates in the ' Additional Fields' section below.
Payment Form: Additional Fields
Step 4 - Add Payment Form: Additional Fields
| Label | Input |
| Payment Information | |
| Payment Statement/Claim No. | E.g. Pmt Statement 001/Claim 001 |
| Payment Form | E.g. 20/01/2024 |
| Payment To | E.g. 20/02/2024 |
Step 5 - Add Payment Form: Payment Amounts
Click '+ Add a contract' to automatically add the selected contract to be paid. You can now add multiple payments to the contract (Direct Payment).
PRO TIP: You can select multiple contracts at once and click 'Add Selected Contracts.'
Step 6 - Populate the Form
Payments can now be populated using two fields, % Complete and Amount Approved. Entering data into either field will populate the other, providing you with more flexibility when adding payments into Mastt. You can also click '
' on any contract if you want it removed from the payments.
NOTE: Amount Approved is the amount you are certifying to be paid. If a milestone has been 100% Completed, the input will be disabled.
PRO TIP: Make sure that the 'Enable Submitted Amount' is on by clicking the box. You may add the value by filling in the boxes below Submitted Amount.
A reason must be recorded when there is a variance between submitted and approved amounts.
Feel free to utilize the 'Add Notes' and 'Upload Attachments' options if necessary. Once you've finished, you can either click the 'Add' button to submit the payment or press 'Reset' to begin anew.
TIP: If you choose 'Cancel', a pop-up box will prompt you as shown below.
| Go Back | return to current page |
| Save as Draft | current work will be saved as draft and can be edited later |
| Discard | will discard the whole work |
Editing and Deleting Payment
To Edit or Delete a Payment, you will need to access the Payments page.
On your specific payment, click on the three dots ( … ) and Edit or Delete Payment.
NOTE: When editing a payment, you will only be able to edit a payment for one contract for Direct Payments. However, for Reimbursable payments, you can edit multiple contracts. You can only add and remove contracts from the most recent payment (reimbursable payments), you cannot add contracts to previous payments.
Click 'Update' when done.
Click 'Delete' to confirm deletion of payment.
Deleting a Payment
You can ONLY delete a payment that you recently added, If you need to delete other payments, you must delete the most recent payment first. Deleting a payment is permanent and cannot be undone.
Adding, Editing, and Deleting Reimbursable Payment
Step 1 - Adding a Reimbursable Payment
Prior to adding a Reimbursable Payment, it is essential to first include a Reimbursable Contract. For detailed information on adding a Reimbursable Contract, click here.
To add Reimbursable Payment, from '+ Add Contract', toggle on 'Reimbursable' to show all reimbursable contracts. Choose from the contract list and select 'Add Selected Contracts'.
NOTE: Only Reimbursable Contracts will appear when the 'Reimbursable' toggle is switched on. Without selecting this option, only Direct Contracts will be displayed in the Add Contract selection.
Click 'Add' to save any changes.
Step 2 - Editing and Deleting Reimbursable Claim
NOTE: To edit or delete a reimbursable payment, you will need to first change the Payment Groupings.
Follow these steps to do so:
In the top left of the Payments page, select Group by Reimbursable Claim.
After switching to the Reimbursable Claim view, you can easily edit reimbursable claim or delete a payment using the same steps as with Direct Payments.
Need more assistance? Click here to submit a new Support Ticket, and we'll be happy to help!