Learn how to add, edit, and delete both Direct and Reimbursable Payments in Mastt.
Things to note when Creating Payments
Contracts
Draft/Pending Contracts: Contracts with the Status of 'Draft or Pending', will not be shown in the Payments drop-down menu. Additionally, for part-approved contracts, all milestones with the status ‘Pending’ will not appear in the payment. Payments can only be added to contracts with an 'Approved’ status.
Variations
Adding a payment against Variations: You can only make a payment against an Approved Contract or an In Principle/Approved Variation. Any Contracts, Contract Milestones, or Variations that are not In Principle or Approved will not be shown on the Payments form.
Adding a Payment
Step 1: In your Project, click the Hamburger Menu (
) on the left-hand side, navigate to the $ Cost Module and then select Payments.
Step 2: To add payment, click + Add Payment, and the Payment Form will appear for you to fill in.
TIP: You can also add Payments using the + Add shortcut located on the Overall Page.
Step 3: Add payment information.
NOTE: If the payment status is:
Approved - a Date Approved field will appear.
Paid - you are required to populate the Cash Flow Month.
Cash Flow Month is the month that the payment is paid, or when this is unknown it is generally assumed to be the month following the payment month.
IMPORTANT: Put in the Payment Month. If the payment period is not from the first day to the last day of the month, you are able to add exact dates in the ' Additional Fields' section below.
Step 4: Fill in additional fields on Payment Form.
Step 5: To add payment amount, click + Add a contract to automatically add the selected contract to be paid. You can now add multiple payments to the contract (Direct Payment).
PRO TIP: You can select multiple contracts at once and click 'Add Selected Contracts.'
Step 6: Payments can now be populated using two fields, % Complete and Amount Approved. Entering data into either field will populate the other, providing you with more flexibility when adding payments into Mastt. You can also click '
' on any contract if you want it removed from the payments.
NOTE: Amount Approved is the amount you are certifying to be paid. If a milestone has been 100% Completed, the input will be disabled.
PRO TIP: Make sure that the 'Enable Submitted Amount' is on by clicking the box. You may add the value by filling in the boxes below Submitted Amount.
WARNING: A reason must be recorded when there is a variance between submitted and approved amounts.
Step 7: Feel free to utilize the 'Add Notes' and 'Upload Attachments' options if necessary. Once you've finished, you can either click the 'Add' button to submit the payment or press 'Reset' to begin anew.
Editing and Deleting Payment
To Edit or Delete a Payment, you will need to access the Payments page.
On your specific payment, click on the three dots (…) and Edit or Delete Payment.
After editing your payment details, click Update when done.
NOTE: When editing a payment, you will only be able to edit a payment for one contract for Direct Payments. However, for Reimbursable payments, you can edit multiple contracts. You can only add and remove contracts from the most recent payment (reimbursable payments), you cannot add contracts to previous payments.
Or click 'Delete' to confirm deletion of payment.
Deleting a Payment
You can ONLY delete a payment that you recently added, If you need to delete other payments, you must delete the most recent payment first. Deleting a payment is permanent and cannot be undone.
Adding Reimbursable Payment
Prior to adding a Reimbursable Payment, it is essential to first include a Reimbursable Contract. For detailed information on adding a Reimbursable Contract, click here.
Step 1: To add Reimbursable Payment, from + Add Contract, toggle on Reimbursable to show all reimbursable contracts. Choose from the contract list and select Add Selected Contracts.
NOTE: Only Reimbursable Contracts will appear when the 'Reimbursable' toggle is switched on. Without selecting this option, only Direct Contracts will be displayed in the Add Contract selection.
Step 2: Click Add to save your payment.
Editing and Deleting Reimbursable Payment
To Edit or Delete a Payment, you will need to access the Payments page.
You can click the Three Dots Menu (...) beside the payment you want to edit or delete, or you can select Group by Reimbursable Claim in the top left of the Payments page.
After switching to the Reimbursable Claim view, you can easily edit reimbursable claim or delete a payment using the same steps as with Direct Payments.
Need more assistance? Click here to submit a new Support Ticket, and we'll be happy to help!