Adding, Editing and Deleting Direct Payments & Reimbursable Payments

The following article highlights how to add, edit, and delete both Direct Payments and Reimbursable Payments. 

• Adding Payment
• Editing & Deleting Payment
• Adding, Editing, and Deleting Reimbursable Payment
  
  
  

Adding Payment

Step 1 - Navigating to the Payment Page: From the project Dashboard, navigate to the Payments page for a selected project via the Cost module.

Select the Hamburger Menu  () on the left-hand side and click the $ Cost module and select Payments.

Step 2 - Adding a Payment: After navigating to the Payment page, click + Add Payment, and a smart form will appear where you are able to select the contract/s you wish to pay against.

You can also add Payments using the Finance Management short action located on the Overall Page.

Add a Payment: Smart Form

Step 3 - Add Payment Form: Payment Information 

First, you want to put in a Title for the payment, this for example could be 'Payment 001'. 

You can also add a Payment Reference and an Invoice Number.

Payment Reference: This is the reference to the payment from your contractor 

Invoice Number: This is the invoice associated with the payment.

It is important to put in the Payment Month. This is the month stated on the payment, or that you received it. If the payment period is not from the first day to the last day of the month, you are able to add exact dates in the ' Additional Fields' section below. 

Status: There are 5 options for status. Rejected, Draft, Submitted, Approved, and Paid. If the status is;

Approved, a Date Approved field will appear, and if the status is,

Paid, you are required to populate the Cash Flow Month.

Cash Flow Month is the month that the payment is paid, or when this is unknown it is generally assumed to be the month following the payment month. 

Check out the example below:

Step 4 - Add Payment Form: Additional Fields

You can also add Additional Fields to the payment if required. This includes the Payment Statement No., Period From, and Period To. Make sure to click the (  ^  ) to access and close this. 

Step 5 - Add Payment Form: Payment Amounts

To Add a Contract to a Payment, this is visible in the Payment Amount area (underneath Additional Fields). 

Click ' + Add a contract' or you can search for a contract. This will automatically add the selected contract to be paid. You can now add multiple payments to the one contract (Direct Payment).

Payments can now be populated using two fields, % Completed and Approved Amount. Entering data into either field will populate the other giving you more flexibility when adding payments into Mastt. Approved Amount amount is the amount you are certifying to be paid. You can also click remove on any contract if you want it removed from the payments.

Where your certified amount (Approved Amount) varies from that on the submitted payment, you can now record both values and add supporting justification using the Original Payment column. Make sure that the 'Enable Submitted Amount' is on by clicking the box. Once you click Add you are able to add the value, and a field will pop up to populate a reason for variance between paid amounts and certified amounts. 

When you are completed, you can click the 'Submit Payment' button or you can press 'Reset' to start again.

 

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Editing and Deleting Payment

To Edit or Delete a Payment, you will need to access the Payments page. 

On your specific payment, click on the three dots ( … ) and Edit or Delete Payment. 

 

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Adding, Editing, and Deleting Reimbursable Payment

Step 1 - Adding a Reimbursable Claim

If you are adding in a Reimbursable Payments, you must click 'This is a reimbursable claim' and ensure that your Contract is Selected as "Reimbursable". 

Contract Type as Reimbursable:

Step 2 - Editing and Deleting Reimbursable Payment

To edit or delete a reimbursable payment, you will need to first change the Payment Groupings. Follow these steps to do so:

In the top left of the Payments page, select Group by Reimbursable Claim.

Step 2 - Editing and Deleting Reimbursable Claim
After switching to the Reimbursable Claim view, you can easily edit or delete a payment using the same steps as with Direct Payments.

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