How to Create and Manage Budget Adjustments

Budget adjustments help you move funds between different budgets or modify budget amounts to match your project's actual financial requirements. Use this feature to maintain accurate cost tracking and keep your construction project finances organised.

Steps

Access Budget Adjustments

1. Click on your project from the project list
2. Navigate to the Cost Module
3. Click on the Budget tab
4. Select Adjustments from the available options

Transfer Funds Between Budgets

1. On the Adjustments page, select the Transfer Funds
2. Enter the Adjustment title
3. Choose the status: Draft (for review later) or Approved (to apply immediately)
4. Select the source budget from the dropdown (e.g., Construction Budget)
5. Enter the transfer amount in the designated field 
6. Choose the destination budget where funds will be transferred
7. Review the budget details showing available amount and projected balances after transfer
8. Add notes explaining the reason for this transfer (optional)
9. Upload any supporting attachments if required
10. Click the Add button to complete the transfer

Add or Remove Budget Funds

1. Select the Add and Remove Funds
2. Enter the adjustment title
3. Select the target budget from the dropdown menu
4. Choose the status: Draft or Approved
5. Review the current budget amount displayed on the left
6. Enter the variation amount
   • Positive amount to add funds
   • Negative amount to remove funds
7. Check the projected budget amount after variation on the right side
8. Add explanatory notes about this budget change
9. Upload supporting documentation if needed
10. Click Submit to apply the adjustment

Managing Existing Adjustments

Edit Budget Adjustments

1. Locate the adjustment you want to modify in the Adjustments list
2. Click the three dots menu next to the Adjustment title
3. Select Edit from the dropdown menu
4. Update the necessary details in the form
5. Click Update to save your changes

Delete Budget Adjustments

1. Find the adjustment you want to remove
2. Click the three dots menu next to the Adjustment title
3. Select Delete from the options
4. Confirm the deletion in the pop-up dialog box

Troubleshooting

• Issue: Budget amounts don't update after adjustment. Solution: Ensure the adjustment status is set to "Approved" rather than "Draft" and refresh the page