How to Manage Cash Flow

Mastt's cash flow feature helps you track project financial flows and manage budget performance over time. Use these tools to customize your cash flow display, export financial data, and control period access for accurate project cost tracking.

Steps

Access Cash Flow Management

1. Navigate to your project dashboard
2. Click Cost Module in the left navigation bar
3. Select Cash Flow from the cost module menu

Configure View Settings

1. Click the Settings button (cog icon) in the upper right corner of the cash flow page
2. Toggle Chart on or off to show or hide the visual chart display
3. Toggle Table on or off to control table visibility
4. Toggle Budget Cash Flow Entry to switch between budget-level cash flow and contract/object-level cash flow entry modes
5. Under Target and Baseline, select your preferred display format:
   
   • Line and Bar to show target and baseline data
   • None to hide this information
6. Toggle Cumulative Overlay on or off to show cumulative values.
   • You can also toggle Cumulative next to the range selector to show data from project start or range start
7. Toggle Schedule display as needed
8. Adjust Decimal Places and Denomination settings for your reporting requirements

Set Date Ranges

1. Choose from preset ranges in the range selector:
   • Today - current date focus
   • Calendar Year - current calendar year
   • Previous FY - previous fiscal year
   • Current FY - current fiscal year
   • Next FY - next fiscal year
   • All Data - complete project timeline

Manage Column Display

1. Using customization options, you can tailor your cash flow table or hover over any column header to access column settings.
2. Available options include:
   • Pin Columns - keep important columns visible while scrolling
   • Sort Data - organize information by column values
   • Filter Information - narrow down displayed data
   • Show/Hide Columns - customize which columns appear
   • Adjust Column Width - resize columns for better visibility
   • Reset - restore default settings
   • Expand/Collapse All - expand or collapse all sections

Understanding Cash Flow Legends

1. Review the color-coded legends displayed on your cash flow chart
2. Click any legend item to show or hide its associated data
3. Use legend filtering to focus on specific cash flow categories for clearer analysis

Close and Reopen Periods

1. Locate the period you want to manage in the cash flow display
2. Click Close Off on the period to lock it
3. Select Yes to confirm the period closure
4. Use Reopen to unlock a previously closed period when needed (can only be reopened by a project and workspace administrator)

Export Cash Flow Data

1. Click the Export icon on the left side of the cash flow page
2. Choose your export option:
   • Current View - exports data with all applied filters
   • All Data - exports the complete dataset regardless of filters

Generate Cash Flow Reports

1. Click the Create Report icon in the upper right corner of your cash flow page

2. The system will automatically produce a detailed cash flow report within the dashboard. Customize as needed.

Important notes:

• Only administrators can close and reopen periods
• Ensure all payments are recorded before closing a period, as this locks the data from further edits
• Closed periods maintain data integrity for financial reporting

Troubleshooting

• Problem: Cash flow data isn't displaying in the chart or table. Solution: Check that you have budget-level or object-level cash flow set up. Verify your date range settings include periods with actual cash flow data.
• Problem: Can't reopen a period. Solution: Ensure you have administrator permissions. Only administrators can reopen cash flow periods.
• Problem: Export shows incomplete data. Solution: If using "Current View" export, check your applied filters. Switch to "All Data" export option to capture the complete dataset regardless of the current display filters.