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How to Edit Budget and Object Level Cash Flow

Complete guide to cash flow management for construction project management

Cash flow management helps you distribute project costs across monthly periods for accurate financial forecasting. Use this feature to plan expenditure timing, manage cash requirements, and align costs with your construction schedule.

Before you start:

  • Existing budgets, contracts, and forecasts in the Cost Module

Steps

Access the Cash Flow Module

  1. Navigate to your project
  2. Click Cost Module in the side navigation bar
  3. Select the Cash Flow tab 

Edit Budget Level Cash Flow

  1. On the Cash Flow page, find the settings icon, select Budget Cash Flow, and make sure it is toggled on.
  2. Locate the budget you want to edit in the cash flow table
  3. Click the three dots menu next to the budget title, then select Edit Budget Cash Flow 
  4. Enter your cash flow amounts for each month in the cash flow form
  5. Click Confirm to save your budget cash flow changes

Copy and paste entire rows from Excel if you have existing cash flow data

Edit Object Level Cash Flow

  1. Navigate to the object you want to edit in the cash flow table
  2. Click the three dots menu next to the budget title, then select Edit Contract/Forecast/Risk Cash Flow 
  3. Enter your cash flow amounts for each month in the cash flow form
  4. Click Confirm to save your object cash flow

Important Notes

Budget vs Contract Cash Flow Rules

  • Adding budget-level cash flow disables object-level cash flow for any objects within that budget.
  • To add contract-level cash flow, the budget cash flow must be cleared
  • Toggle off the Budget Cash Flow Entry using the Settings (cog).

Switching Between Cash Flow Levels

To change from budget level to contract level cash flow:

  1. Go to the three dots menu next to the budget
  2. Select Clear Budget Cash Flow to remove all budget amounts
  3. This enables contract-level cash flow entry for that item

Troubleshooting

  • Problem: Cannot edit contract cash flow. Solution: Check that the budget cash flow is cleared first
  • Problem: Excel data not pasting correctly. Solution: Ensure you're copying complete rows and pasting into the first month field