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How to Edit and Delete Contracts

Manage contract details, line items, and sections in your construction project

Update contract details, line items and sections, or delete a contract you no longer need.

Before you start

  • You need appropriate project permissions to edit or delete contracts.
  • Contracts linked to payments or change orders can't be deleted until those dependencies are removed.

Edit a contract

Open the contract form

  1. Click Cost in the left-hand navigation bar.
  2. Open the contract form using one of these methods:
    • From the Overall page: Locate the contract, click the Action button, and select Edit Contract.
    • From the Contracts tab: Click Contracts in the top navigation, find the contract in the register, click the Action button, and select Edit Contract.

Animation showing how to open the Update Contract form by clicking Action and selecting Edit Contract

Update contract details

  1. Click into the Title field to update the contract name.
  2. Modify the contract status, dates, and other fields as needed. Only approved contracts can be selected when you add a payment, so check the contract status if it is missing from the payment form.
  3. Select the correct Contract Standard from the dropdown menu. The Contract Standard determines the fields available on the contract and the document templates it uses, so check it is correct before you save.
  4. Click the Roles tab and turn on the authorizing toggle for the role that should appear as Authorized by on letters. The toggle's name depends on the Contract Standard.

Animation showing the Update Contract form with title, Contract Standard and line items for Architectural Fitout & Finishes

Manage line items

The Line Items tab shows all contract line items with their name, value, budget assignment, status, due date, and tax rate.

Edit an existing line item

  1. Click into any field (name, value, date, Tax %) to edit it directly in the table.
  2. Click the Budget dropdown to reassign a line item to a different budget.

Add a line item

  1. Click Add Line Item at the bottom of the form.
  2. Fill in the line item details, including amount, tax rate, and budget.

Remove a line item

Click the Trash icon on the right side of the row. You can't delete line items linked to change orders or payments. If the trash icon is grayed out, the line item has change orders or payments linked to it. Reassign the change order lines to another contract line item, or delete the linked payments first and then the change orders.

Contract Line Items tab with four approved line items and a Trash icon at the end of each row

Manage contract sections

For contracts with sections or separable portions:

  1. Click Add Section below the contract line item details.
  2. Name each section based on your contract portion.
  3. Add line items to sections by clicking the + icon next to the section name, or drag existing line items into sections using the grab handle icon (six dots) on the left side.

Animation showing the Update Contract form with line items and Add Section button for organizing contract sections

Add notes and supporting documents

  1. In the Notes section, add internal comments explaining your changes. These are not shared externally and create an audit trail.
  2. In the Attached Files section, click inside the box or drag and drop files to attach supporting documents.
  3. Click any uploaded file to open the Documents preview panel. A side panel opens to the right of the form displaying the full document.

In the preview panel you can:

ControlWhat it does
DownloadSave a copy
Zoom controls (-/+) and page navigationBrowse through multi-page documents

Animation showing the Update Contract form with line items, internal notes and the Attached Files area

Save your changes

  1. Click the blue Update button in the bottom right corner. A confirmation message appears, and your changes show in the project right away.

Delete a contract

Warning: Deletion is permanent and cannot be undone. You cannot delete contracts linked to payments or change orders. Remove all associated records first.

  1. Click Contracts in the top navigation to open the Contracts register.
  2. Find the contract you want to delete.
  3. Click the Action button next to the contract.
  4. Select Delete Contract from the dropdown menu.
  5. Confirm by clicking the red Delete button in the confirmation pop-up.

Delete Contract confirmation dialog asking to delete Facade & Glazing Works, with Not now and Delete buttons

Troubleshooting and FAQs

Why can't I delete a line item or contract?

The item is linked to existing change orders or payments. For a line item, you can reassign its change order lines to another contract line item instead of deleting them. Otherwise, delete the linked payments first and then the change orders (a change order with payments can't be deleted), then retry the deletion.

Can I undo a contract deletion?

No. Deletion is permanent. If you accidentally delete a contract, you will need to recreate it manually.

Need help?

Contact Mastt Support for additional assistance with contract management.