How to Create a Contract

Creating contracts in Mastt helps you organise project agreements and track payments against milestones effectively. Use this feature when you need to establish formal contractor relationships and manage payment schedules for specific budget items.

Before you start:

• Contract values and line item information
• Edit permissions for the project
• Clear understanding of which budget the contract belongs to

Steps

Access the Cost Module

1. Navigate to your project
2. Click Cost in the left navigation bar
3. You'll land on the Cost Overall page

Add a New Contract

From the overall cost page, you can create a contract in two ways:

• Click the blue + Add button at the top left and select + Add Contract from the drop-down menu
• Or click the Action button (...) beside a specific budget and select + Add Contract from the options
• Alternatively, go to the Contracts tab in the upper navigation and click the + Add Contract button.

Complete Contract Details

The Add Contract form will open. Fill out these required fields:

1. Enter your contract title in the Title field (make this descriptive and clear)
2. Select the appropriate Contract Standard from the drop-down 
3. Select the Budget if it hasn't been selected yet
4. Choose your Date Approved using the date picker
5. Enter other necessary details

Configure Contractor Information

1. Click the Roles button below the basic contract details to expand the contractor section
2. Enter the contractor or vendor name
3. Add the project manager details
4. Fill in all required fields to ensure complete contractor records Use the tooltip information available in this section for guidance.

Set Key Dates

1. Click on the Key Dates tab
2. Enter the Date Approved and the Contract Completion Date using the date picker

Set Payment Terms

1. Click on Terms to access payment configurations
2. Edit your payment clause details
3. Add Security of Payment Act jurisdiction (for Australian Contract Standards)
4. Set tax percentage as required 

Set Up Line Items

1. Add your line item details - these are the key payment points in the contract
2. For each line item, the budget field will be automatically selected
3. After status, you'll see the Due Date field - set this for each line item as needed
4. Click Add Line Item to add additional line items
5. Alternatively, copy-paste from Excel with columns for line item and amount

Finalise Your Contract

1. Add any relevant notes in the Notes section
2. Attach supporting documents using the attachment feature
3. Review contract value and milestone information for accuracy
4. Click the blue Add button at the bottom right to create your contract

Verify Contract Setup

1. Navigate to the Contracts tab in the top navigation
2. Confirm your new contract appears correctly
3. Verify all milestone and payment details are accurate