How to Use AI Compliance for Contracts and Payments

AI Compliance helps you automatically extract compliance requirements from contract PDFs and verify that progress claims meet these obligations. Use this feature to ensure all payment submissions include required documentation and meet contract terms before processing.

When to use AI Compliance

Use AI Compliance when you need to:

• Extract payment requirements and compliance obligations from contract PDFs
• Verify progress claims meet contract compliance requirements
• Ensure required documentation is included with payment submissions
• Check insurance requirements and other contractual obligations
• Streamline compliance verification for large or complex contracts

Part 1: Setting Up AI Compliance for Contracts

Before you start:

• Contract must be in PDF format
• Maximum file size: 200 pages
• Processing takes longer than standard data entry (up to 2-3 minutes for complex contracts)

Steps

Upload your contract

1. Navigate to the Add Contract screen
2. Look for the Autofill and AI Review options at the top
3. Click and drag your contract PDF onto the upload area

Review extracted compliance items

1. Wait for processing to complete (this may take several minutes for large contracts)
2. Click the AI Compliance tab (located between contract breakdown and contract details)
3. Review all extracted payment review checklist items
4. Check the references showing exactly where information was extracted from

Verify and customise

1. Verify all extracted information is correct
2. Add or remove specific checklists as needed
3. Click Add when you're satisfied with the compliance items

Result: Your contract is now set up with AI compliance checking for future payments.

Part 2: Using AI Review for Payment Claims

Before you start:

• Contract must have AI compliance already configured
• Progress claim must be in PDF format
• Review processing takes 1-3 minutes depending on document complexity

Steps

Upload your progress claim

1. Navigate to the payment addition screen
2. Locate the AI Review drop area
3. Drag and drop your progress claim PDF onto the upload area

Wait for AI processing

1. Allow 1-3 minutes for AI Review to complete
2. The system extracts payment information and checks against compliance requirements
3. Processing time depends on document complexity and number of checklist items

Review compliance results

1. Click the AI Review Beta tab when processing is complete
2. Review each compliance item marked as accepted, missing, or needs review
3. Check reasoning provided in purple text for accepted items

Verify and update status

1. For items marked as "missing," verify if documentation exists elsewhere
2. Update status to "accepted" if requirements are met through other means
3. For items needing review, manually verify accuracy and update accordingly

Result: Your progress claim is validated against all contract compliance requirements before payment processing.

Best Practices

Review all AI-extracted information

Always verify extracted compliance requirements before accepting them. AI may miss context or interpret requirements differently than intended.

Maintain consistent documentation

Keep insurance certificates, licences, and other compliance documents organised and easily accessible for verification during payment processing.

Use descriptive checklist names

When customising compliance checklists, use clear, specific names that make it easy to identify requirements during payment review.

Q&A

Q: What if the AI missed important compliance requirements during contract setup?

You can manually add or remove specific checklists after the initial extraction. Always review all extracted items before accepting them in the contract setup.

Q: What if required insurance documents weren't uploaded with the progress claim?

Check if you have the professional indemnity, public liability, or other required insurance documentation stored separately. You can mark these items as "accepted" if the documentation exists elsewhere in your system.

Q: Why is AI processing taking so long?

AI compliance extraction and review are more complex than standard data entry. Contract setup can take 2-3 minutes for comprehensive analysis, while payment review typically takes 1-3 minutes depending on document complexity.

Q: Why are some payment items marked as "needs review"?

The AI isn't entirely certain these items meet requirements. Manually verify these items against your contract terms and update the status accordingly.

Q: What file formats are supported?

Only PDF format is currently supported for both contract compliance extraction and payment review. Convert other document formats to PDF before uploading.

Need help? Contact support for additional assistance with AI compliance features.