Create your first Contract & Payment Certificate

Quick Video Overview

Managing contracts and payment certificates is crucial for any project. It involves setting clear expectations, managing finances, and ensuring compliance with agreed terms. This guide will walk you through the essential steps to effectively create contracts, manage payments, and issue payment certificates.

Getting Started with Contracts and Payment Certificates

By following these steps, you can ensure smooth project execution and maintain strong client relationships.

1. Input Contracts and Milestones: Input the necessary contracts and milestones into your project management system. This helps establish the scope and schedule of your project.

   1. Navigate to the Cost Module: Click the Hamburger Menu, select the Cost Module, then hover over + Add and choose + Add Contract or use the Three Dots Menu (...) next to a Budget and select Add Contract.

   2. Fill in Contract Details: Complete the fields in the Add Contract form and add documents or comments at the bottom, then click Add.

2. Settle Payments: Input payments as they are settled throughout the project. Keep track of when payments are due and received.

   1. Open the Cost Module: Click the Hamburger Menu, navigate to the Cost Module, and select Payments.

   2. Add a Payment: Click + Add Payment to open the Payment Form.

   3. Enter Payment Information: Complete the payment details. Approved payments will show a Date Approved field; Paid payments require a Cash Flow Month.

   4. Fill Additional Fields: Enter necessary details in the additional fields section.

   5. Add Contract to Payment: Click + Add a contract to attach the contract to the payment.

   6. Populate Payment Details: Use % Complete or Amount Approved fields to add payments.

   7. Add Notes and Attachments: Utilize Add Notes and Upload Attachments options, then click Add to submit or Reset to start over.

3. Create Payment Certificates: Once a payment is received, create a payment certificate. This document serves as proof of payment and compliance with contract terms.

   1. Access Payment Options: Click the Three Dots Menu (...) beside the payment you want to produce a certificate for.

   2. Download Certificate: Select Payment Certificate PDF to download the certificate.