How to View and Manage Variations in Variation Overview

The Variation Overview page is your centralised hub for managing all aspects of a variation in Mastt. From here, you can review variation details and approval status, view cost allocations, assess time impacts, manage supporting documents, and track variation history—all in one place.

Before You Start

• A variation must already exist within a contract to view Variation Overview

Accessing Variation Overview

1. From the Mastt Home page, click on a Project Tile to open your project
2. Click Cost in the left navigation bar
3. Click Variations in the top navigation bar to open the Variations register
4. Click the variation title to open Variation Overview

Understanding Variation Overview Tabs

Variation Overview organises variation information across five tabs.

Variation Tab

The Variation tab is the default view when you open Variation Overview. It displays the core details of the variation, including classification, approval status, and administrative fields.

• Overview — Shows the Vendor, Variation Category, and Contract Variation Number assigned to the variation
• Dates — Displays key dates including Date Received, Date Approved, and Approved By
• Additional Fields — Displays reference and tracking numbers such as Variation Number, Reference Number, Variation Approval Number, Clause, and other details
• Recommendation — Displays the recommendation notes associated with the variation
• Approval — Displays the formal approval statement certifying the contractor's variation in accordance with the Variation Approval or Order

Amounts Tab

The Amounts tab displays a detailed breakdown of all cost allocations included in the variation.

The Allocation Table shows each row with the allocation Name, Requested Amount, Variation Amount, Contract Line Item, Budget, and Tax percentage.

Additional features on this tab:

• Click Export in the toolbar to download the allocation table — choose Current View to export the table as displayed, or All Data to export the complete dataset

Time Impact Tab

The Time Impact tab displays how the variation affects the project schedule.

• Time Impact — Shows the Current Completion Date, Revised Completion Date, Days Approved, and Days Requested
• Comments — Add or view internal-only comments related to the time impact assessment

Documents Tab

The Documents tab stores and manages all documents related to the variation.

1. Click + Add File or drag and drop files directly onto the page to upload documents
2. Use the Search bar to find specific files, or click Filter to narrow results
3. Click the Action menu next to any document to Download or Delete it

For more details on managing documents, see How to Use the Documents Module.

Audit Log Tab

The Audit Log tab provides a complete read-only history of all changes made to a variation. This includes user activity and timestamps so you can track who made changes and when.

Working with Tables

All tabs display data in customisable table views.

• Click the action button on any column header to sort, pin, filter, or hide columns
• Use the toolbar to reset views, customise columns, apply filters, or export data

Editing and Deleting Variations

From the Variation Overview page:

• Click the back arrow to return to the Variations register
• Click Edit Variation (upper right) to open the Update Variation form and modify variation details
• Click Download to export variation reports
• Click Delete to remove the variation

Troubleshooting & FAQs

Q: What is the difference between Requested Amount and Variation Amount?

Requested Amount is the value submitted by the contractor. Variation Amount is the approved value recorded against the contract.

Q: Who can see the Audit Log?

All users with access to the variation can view the Audit Log. It is read-only and cannot be edited.

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